10 Hours Athlete Recovery Coach VA - Scope and Pricing Breakdown

Ten hours per week gives an athlete recovery coach VA enough scope to handle four core administrative workflows simultaneously: session scheduling, basic recovery tracking, lead follow-up, and social media. At this tier your VA runs the administrative rhythm of your coaching business so you can be fully present for athlete assessments, protocol delivery, and program design.

Recovery coaches work with high-demand athletic populations where response time and consistency matter. A 10-hour VA creates the operational reliability that high-performing athletes expect when they pay for professional recovery support.

What Gets Done in 10 Hours

Ten hours builds on the 5-hour scope and adds recovery tracking and full social media management alongside scheduling and communication.

• Session scheduling and calendar management (2 hrs/week) - Complete calendar management for 15-25 active athlete clients. Booking across modalities (compression, mobility, soft tissue, cold exposure, remote recovery calls), managing group session slots, processing cancellations due to travel or competition, and sending 24-hour reminders. Your VA cross-references competition calendars to avoid scheduling conflicts.
• Basic recovery tracking (2 hrs/week) - Logging athlete-reported recovery data after each session: subjective soreness (1-10), sleep quality rating, energy level, and training load from the prior day where athletes self-report. Maintaining a simple tracking sheet per athlete. Flagging any athlete showing three or more consecutive low-recovery scores for your attention.
• Lead follow-up and intake (2 hrs/week) - Processing inbound inquiries within the same business day. Sending a program overview and session menu. Running a 4-touch follow-up sequence over 10 days. Tracking all leads in a pipeline spreadsheet with status, source, and next action. Processing intake forms for new clients and entering their data into your athlete roster.
• Email inbox management (1.5 hrs/week) - Full inbox coverage with same-day reply goals during VA hours. Handling athlete questions, sport team inquiries, scheduling confirmations, and payment questions using your approved templates.
• Social media management (2 hrs/week) - Scheduling 3-4 posts per week on Instagram and Facebook. Content includes recovery education tips, athlete testimonials with permission, modality spotlights (contrast therapy, soft tissue work, breathwork), and sport-specific recovery content. Responding to comments using your approved guidelines.
• Administrative tasks (0.5 hrs/week) - Athlete roster maintenance, document filing, and miscellaneous admin.

Sample Weekly Schedule

The floating 2 hours absorbs variable demand - heavy reschedule weeks, new lead surges, or additional tracking workload.

What Stays on Your Plate

At 10 hours, several key functions remain yours.

• Recovery protocol assessment and programming - Everything requiring performance or clinical judgment stays with you.
• Sport team and organization outreach - Contacting college programs, professional teams, or athletic clubs to pitch your services needs more dedicated hours.
• Email marketing campaigns - Building and sending newsletter or nurture sequences to your full list is outside this scope.
• Video content production - Editing recovery education videos or testimonials stays with you.
• Detailed performance reporting - Building athlete progress dashboards or team-level recovery analytics needs more than the basic tracking at this tier.
• Affiliate or referral program management - Managing formal partnerships with coaches, PTs, or sports medicine practitioners is outside this scope.

When to Upgrade

Move to the 15-hour scope when:

• Your active athlete roster grows past 25 clients and tracking becomes a time burden.
• You want sport team outreach added as a weekly function.
• Social media DMs are growing beyond what 2 hours per week absorbs.
• You want bi-weekly email campaigns added to your lead nurture process.
• Recovery tracking needs to expand to include more detailed metrics or athlete-specific dashboards.

HBR research shows CEOs spend 72% of work time in meetings - 10 hours of VA coverage systematically removes admin from a recovery coach's schedule.

Frequently Asked Questions

What recovery metrics should a VA track at this tier?

Keep it simple: subjective soreness (1-10 scale), sleep quality (1-10 or hours), energy level (1-10), and training load category (light/moderate/heavy) from athlete self-report. These four data points are easy to collect via a 60-second post-session form (Google Form works well), fast for your VA to log, and give you an accurate picture of athlete readiness trends. More complex metrics like HRV or blood markers are better tracked in your coaching platform rather than by your VA.

How does the VA avoid scheduling conflicts with competition weekends?

Your VA maintains a competition calendar for each athlete - either from information the athlete provides during intake or from public team schedules for sport-specific programs. Before booking any session, your VA checks the competition calendar for that athlete's next 14 days. Any potential conflict is flagged for you to confirm before the booking is confirmed. Build this two-week conflict check into your scheduling SOP from day one.

What kind of social media content works for a recovery coach at 10 hours?

Recovery education performs well because athletes and coaches are actively searching for information about modalities, protocols, and science. Post formats that work: short tip posts (top 3 recovery mistakes), modality spotlights (what contrast therapy does for your body), recovery readiness explanations (why sleep beats supplements), and sport-specific posts (recovery for basketball players in-season). Your VA schedules this content using your approved library and posts 3-4 times per week.

Should I give my VA access to my athlete communication platform?

Yes, with appropriate permissions. For inbox management to work, your VA needs access to email and any messaging platform you use (WhatsApp, Slack, or a coaching app like TrueCoach). Set up role-based or scoped access rather than sharing your personal credentials. Most platforms allow you to add a team member with defined permissions - use that feature rather than a shared login.