Yoga studio owners who sell online programs need a platform that handles program delivery, scheduling, and client communication in one place. My PT Hub does all three. But the platform only works if someone is actually inside it every day, managing the details. That someone should be a virtual assistant, not you.
Here is how a VA runs My PT Hub for a yoga studio so you can teach, create content, and grow the business instead of managing software.
For background on what a Fitness VA does, see our role overview.
Program delivery for online yoga
My PT Hub (free tier available; Pro at $49.99 per month with unlimited clients) supports video-based program delivery that works well for yoga.
Session template builds. You record the yoga sessions or write the sequence outlines. Your VA builds each session inside My PT Hub: sequence of poses, hold times, transition cues, and linked video demos. Templates get organized by style (vinyasa, hatha, yin, restorative), level, and duration.
Program structures. Your VA creates multi-week programs (for example, a 4-week beginner vinyasa course or an 8-week flexibility program) with sessions scheduled across the weeks. Clients see one session at a time or the full week, depending on how you configure delivery. The VA handles the configuration.
On-demand library. Beyond structured programs, many yoga studios offer an on-demand class library. Your VA uploads new classes as you record them, tags them by style, duration, and difficulty, and organizes them into collections. Keeping the library current is a 2 to 3 hour weekly task.
Welcome sequences. New clients receive an automated series of messages: app setup guide, how to navigate their program, what to expect in week one, and how to submit progress updates. Your VA writes and configures the sequence. You approve it once.
Client management and communication
Managing online yoga clients is different from managing personal training clients. The touchpoints are lighter but consistency matters more.
Intake and onboarding. Your VA builds intake forms inside My PT Hub: experience level, injury history, flexibility goals, preferred session frequency, and available props (blocks, straps, bolsters). Responses inform which program the client gets assigned to.
Message handling. Your VA monitors the My PT Hub inbox daily. Logistical questions (app issues, scheduling, payments) get answered directly. Practice-related questions (pose modifications, discomfort during a sequence, program progression) get routed to you with context attached.
Session reminders. Your VA configures reminders through My PT Hub so clients get nudged before their scheduled sessions. For on-demand access models, the VA sets up weekly practice reminders on the day and time the client prefers.
Client notes and history. Your VA maintains notes on each client: injuries, preferences, progress milestones, and feedback from check-ins. When you review a client's profile before a call or message, the context is ready.
Scheduling and booking
My PT Hub includes scheduling features that your VA manages for both online and hybrid models.
Private session booking. If you offer one-on-one yoga sessions (online or in-studio), your VA manages the calendar inside My PT Hub. They handle booking requests, send confirmations, process rescheduling, and follow up on no-shows.
Workshop and event scheduling. Weekend workshops, teacher trainings, or special events get listed in My PT Hub. Your VA creates the events, manages registration, sends pre-event communications, and handles post-event follow-up (replay access, feedback forms).
Class schedule management. For studios running a hybrid model, your VA keeps the weekly class schedule updated inside My PT Hub. Time changes, sub instructors, and cancellations get communicated to clients through the platform.
Recurring session management. Clients who book standing weekly sessions need their bookings maintained. Your VA creates recurring appointments, adjusts for holidays or instructor unavailability, and sends advance notice of any changes.
Progress photos and tracking
Yoga progress is visual and experiential. My PT Hub supports both data-driven and photo-based tracking.
Progress photo workflows. Your VA sets up a photo submission schedule (monthly or bimonthly) through My PT Hub's check-in features. Clients submit front, side, and specific pose photos. The VA organizes photos by date and creates comparison images that show flexibility and posture improvements over time.
Flexibility and mobility tracking. Your VA creates custom tracking fields inside My PT Hub for yoga-specific metrics: forward fold depth, hip opener range, headstand hold time, or meditation duration. Clients log these after sessions. The VA pulls monthly trend reports.
Practice adherence. My PT Hub tracks session completions. Your VA pulls weekly reports showing which clients are on track and which are falling behind. Clients under 50 percent adherence for two consecutive weeks get a personal check-in message.
Milestone recognition. Your VA sends milestone messages when clients hit practice targets: 30 consecutive days, 100 total sessions, or first unassisted headstand (self-reported). These small recognitions drive retention.
Weekly VA cadence for a yoga studio on My PT Hub
For a studio with 30 to 70 online clients:
- Monday. Push weekly programs. Onboard new clients. Upload any new class recordings to the library.
- Tuesday. Process check-ins and progress photos. Write summaries for the studio owner.
- Wednesday. Mid-week engagement content. Message triage. Schedule updates.
- Thursday. Adherence reports. At-risk client outreach. Workshop or event promotion.
- Friday. Studio owner reviews check-in summaries. VA handles follow-ups and booking confirmations.
- Sunday. Weekly report: new sign-ups, cancellations, adherence metrics, library additions, and upcoming schedule.
Our hiring guide covers how to find a VA with the right skills. For the full scope of tasks, see our Fitness VA task list.
Frequently asked questions
Is My PT Hub a good fit for yoga studios?
Yes. The platform supports video-based program delivery, scheduling, messaging, and tracking. It was designed for personal trainers but yoga studios use it effectively for online program delivery and client management.
How much does My PT Hub cost for a yoga studio?
The Pro plan is $49.99 per month with unlimited clients. A free tier is available for testing with a limited number of clients. Team member access is included in Pro.
Can my VA create yoga sequences for clients?
Only if they hold yoga teaching credentials (RYT-200 or equivalent). Otherwise, you design the sequences and the VA builds them into the platform. Sequence design stays with the teacher.
How many online yoga clients can one VA support on My PT Hub?
With weekly check-ins and active messaging: 40 to 60 clients at 15 to 20 VA hours per week. With lighter-touch management (biweekly check-ins, on-demand library only): up to 80 clients at 10 to 15 hours per week.
Should I use My PT Hub or a yoga-specific platform like Momoyoga?
Momoyoga specializes in yoga studio class booking and scheduling. My PT Hub covers program delivery, nutrition, tracking, and messaging. If your online offering is structured programs with check-ins, My PT Hub gives your VA more to work with. If you only need class scheduling, a yoga-specific tool may be simpler.